Doing business with your local Council
A guide for small business owners
Doing Business with Council
Council requests quotations for goods and services as the need arises. All written quotations will soon be sought electronically via Council’s eQuotes – VendorPanel system. You can register your business to receive email alerts for relevant business opportunities. VendorPanel is provided free for Suppliers and is an open marketplace where suppliers administer their own accounts and are able to update business details if they change. If you are a local business that would like to do business with Council, please click on the link below to get started. It would be useful to have your organisations details, electronic logo if you have one and email address for your main contacts ready before you proceed.
Council also uses the VendorPanel system to advertise public tenders. Public tenders must be invited for purchases over $250K unless exempt from tendering under Section 55 of the Local Government Act 1993.
Tenders are evaluated on a number of criteria outlined in the tender documentation. To assist the evaluation process and help support your submission, ensure that it is provided in the format requested and supply as much relevant information as possible.
Business Ethics Policy
Lithgow City Council is committed to high ethical standards and Council’s Statement of Business Ethics sets out the standards the Council requires of Council officials (Councillors and staff), tenderers, suppliers, consultants and contractors.
The standards contained in this statement are based on those in Council’s Code of Conduct.
In dealing with our Council you are responsible for maintaining our high ethical standards in all contract work. Lithgow City Council expects all parties to perform their duties with integrity and honesty.
Fraud Prevention and Control
Council has a Fraud Prevention and Control Plan in place based on ethical standards set by regulatory agencies, including the Independent Commission Against Corruption (ICAC). The plan gives guidance and direction to Council officers and stakeholders on the processes for:
- preventing fraud and corruption.
- detecting fraud and corruption in Council; and
- responding to fraud and corruption in Council.
Council is committed to:
- reducing the potential for fraud and corruption within and against Council;
- building a culture which seeks to prevent fraud and corruption; and
- providing guidance on how any suspected instances of fraud or corruption are dealt with by Council.
Council will not tolerate corruption, including fraudulent dealings with suppliers. Council’s Statement of Business Ethics sets expectations and mutual obligations. All suppliers and contractors have an ethical responsibility to report fraud and corruption risks and suspected fraud.
If you suspect that fraud or fraud related activities have been committed within the Council, and / or in dealing with the Council, the following reporting mechanism should be followed.
In Writing (provide all relevant details):
The General Manager
Lithgow City Council
PO Box 19
Lithgow, NSW, 2790<
Call the Council on (02) 6354 9999 and request to speak to the Manager Governance and Risk.
Council will ensure that reports of fraud are investigated promptly and to the highest standard and escalated to external agencies if required.
Purchase orders are legally binding documents that authorise suppliers to provide goods or services. Contractors and suppliers should not supply any goods or services without first receiving a purchase order, which must comply with the Purchase order terms and conditions.
Suppliers must include the purchase order number on all invoices issued to Council.
All contractors and their employees who wish to do work for Lithgow City Council are required to undertake a formal WHS induction. Please complete form to request induction training prior to commencing work.